As a mom and business owner I’m looking for a part time executive assistant. The executive assistant is responsible for providing comprehensive support to Ami Webster, owner of Webster & Associates, LLC. This dynamic position requires the ability to anticipate needs, think critically and offer solutions with a high level of professionalism and confidentiality.

As an Executive Assistant, you will play an essential role in supporting the owner, and ensuring the smooth operation of our office. If you are an organized and detail-oriented professional who thrives in a dynamic environment, this opportunity is for you.

This is an hourly position $16.00 - $18.00 per hour depending on experience, and an average of 15 hours per week. Generally the workdays will be flexible, and changes to schedule will be communicated at least 2 weeks in advance unless an unforeseen issue arises.

In this role, you will be responsible for assisting with various administrative tasks in the office and personally for the agency owner. Your strong interpersonal skills will shine as you serve as the first point of contact for clients and colleagues, providing exceptional customer service. Your ability to handle confidential and sensitive information with discretion will be crucial in maintaining trust and professionalism within the organization. You also will be responsible for assisting the owner with personal tasks including but not limited to grocery shopping, meal planning, and occasional before or after school care/transport to extra curricular activities for the agency owners daughter when needed.

This position requires no insurance experience or licensing, and the right fit for this role will be flexible, caring, intuitive, and a good decision maker.

If you are seeking a position that offers both challenge and growth within a supportive and collaborative team, Webster & Associates, LLC could be your ideal fit. Apply now to join our team and contribute to our continued success!

Salary Range: $16.00 - $18.00 per hour

Benefits

Hourly Base Salary Based on Experience

Flexible Schedule

Mon-Fri Schedule

Hands on Training

Dental Insurance

Vision Insurance

Career Growth Opportunities

Evenings Off

- Proven experience as an executive assistant or in a similar administrative role.

- Strong organizational skills with the ability to prioritize tasks and meet deadlines.

- Excellent communication and interpersonal skills, with the ability to interact professionally at all levels.

- Proficient in Microsoft Office Suite and other relevant software.

- Demonstrated ability to handle confidential and sensitive information with discretion.

- Detail-oriented with a high level of accuracy in work and attention to detail.

- Proactive and self-motivated, with the ability to work independently and as part of a team.

- Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

- A valid driver's license, personal vehicle, and current auto insurance is required for this position.

- Due to the sensitive and personal nature of this position, the applicant must be able to pass an extensive background check and provide personal references before an offer is extended.

• Reach out to existing clients through loyalty calls and emails to maintain and strengthen client relationships.
• Address client inquiries, resolve concerns, and provide exceptional customer service.
• Keep records of client interactions and update client profiles in the agency's database.
• Implementing Processes in the agency
• Assisting with event planning
• Provide occasional before and after school care at the agency owner's home.
• Assist with meal planning for agency owner's family, as well as completing grocery orders/pickup.
• Manage the agency owner's calendar and schedule personal and professional appointments.
• Assist the agency owner with reconciling bank accounts and expense reports.
• Coordinate travel arrangements, accommodation bookings, and other logistics as needed.
• Perform various administrative tasks, such as organizing documents, handling emails, and maintaining files.
• Support the agent in various tasks that may arise in both their personal and professional life.

The role primarily operates as a hybrid type role, allowing the flexibility to work in the office, from your home, and the agent's home. Some tasks may be completed outside regular business hours, either at the employee's home or at the agent's office, to accommodate both work and personal commitments.