Transaction Coordination Leader – Real Estate Brokerage

A growing and dynamic real estate office with multiple locations is expanding its Transaction Coordination (TC) division into the Sarasota and Englewood area. We are seeking a highly skilled transaction coordinator with strong local real estate experience to oversee and drive the growth of this division.

This is an opportunity for an experienced professional who thrives in operations, enjoys building systems, and is eager to develop a business that could lead to future ownership.

Why Join Us?

This is more than just a job—it's an opportunity to lead and shape a new division in a well-established, successful real estate company. We are looking for someone passionate about real estate transaction coordination, operations and business growth. If you have a strong understanding of the real estate closing process, a strategic mindset, and a commitment to operational excellence, this role could be your next big career move.

What You’ll Do

In the early stages, you will play a hands-on role in running the infrastructure of the TC division. Key responsibilities include:

Setting up systems and processes to efficiently support agents and their transactions.

Overseeing transaction checklists, workflow integration, and service offerings.

Collaborating with leadership and administrative staff to implement back-office procedures and operational frameworks.

Launching TC services to in-house real estate professionals and ensuring seamless onboarding of new clients.

Serving as the primary point of contact for new files, customer inquiries, and transaction-related challenges.

As the division grows, your role will can evolve into a leadership and oversight capacity, allowing you to hire, manage, and scale operations.

Salary Range: $52,000.00 - $64,000.00 per year

Benefits

Annual Base Salary + Bonus Opportunities

Paid Time Off (PTO)

Flexible Schedule

Mon-Fri Schedule

Health Insurance

Who We’re Looking For

The ideal candidate has a proven background in real estate transaction coordination (ideally in the Sarasota, or Florida as a minimum), or is experienced in closing management. This person should have a process-driven mindset, exceptional attention to detail, and a strong ability to lead and develop business systems.

Key Qualifications & Skills

3+ years of experience in real estate, TC, title, or mortgage operations

Deep understanding of the real estate contract-to-close process in Florida

Strong written and verbal communication skills

Highly organized with exceptional project management abilities

Proactive problem-solver who is calm under pressure

Tech-savvy and comfortable implementing systems and tools

Strong leadership potential, with the ability to train and develop a team over time

Customer service-oriented mindset with a focus on client satisfaction

A high level of integrity, accountability, and professionalism

What We Offer

Competitive salary, based on experience

Career growth opportunities, including leadership development and the opportunities to advance to leadership roles.

A supportive, collaborative work environment with high-achieving industry leaders

The opportunity to help scale a business further, making a lasting impact on our real estate operations

Job Type

Full-time, in-person role that serves both our Sarasota and Englewood, FL locations.

If you are a motivated, growth-minded real estate TC professional who thrives in operational leadership and wants to drive the expansion of a thriving transaction coordination division, we’d love to hear from you!

Apply today and take the next step in your real estate career!

Key Responsibilities

Acquire and onboard clients, working closely with leadership to expand the division.

Manage all sales and listing transactions from contract to close, ensuring smooth and efficient closings.

Coordinate all aspects of transaction management, compliance, and client communication.

Maintain organized, well-documented files, ensuring accuracy and compliance throughout the transaction process.

Establish strong relationships with agents, clients, vendors, and industry partners.

Oversee transaction coordination staff, workflows, and operational efficiency as the division expands.

Keller Williams Coastal Living is part of the Coastal Living Collection, a collaborative group of high-performing KW market centers serving Sarasota, Lakewood Ranch, Englewood, Wellen Park, and Siesta Key. Led by Brian Wentz and the Wentz Group, our organization is built on a foundation of growth, leadership, and a culture of abundance.

We are not simply a real estate brokerage — we are a growth company dedicated to helping real estate professionals build thriving businesses and extraordinary lives. Our leadership team invests deeply in agent development through world-class training, coaching, and consulting, while also offering a unique path to wealth building and ownership opportunities in affiliated businesses such as mortgage, title, and beyond.

KW Coastal Living is backed by Keller Williams Realty, the #1 real estate company in the world in agent count, units, and volume, and the #1 training organization across all industries. Our local leadership team brings together more than 30 years of real estate experience, 15+ years of KW leadership, and MAPS executive-level coaching to ensure every agent and leader is supported at the highest level.

What sets us apart is our culture of collaboration. The Coastal Living Collection operates as a unified team across three offices, with leaders who support, challenge, and inspire one another to grow. We believe in creating a community of high achievers who value grit, determination, innovation, and abundance.

If you are driven by growth, leadership, and impact, and you want to be part of a company where success is shared and leaders are made, KW Coastal Living and the Wentz Group are your opportunity to thrive.

At KW Coastal Living and The Wentz Group, we believe success is best when it’s shared. We are more than a real estate company — we are a growth platform where leaders are made, agents thrive, and businesses scale.

When you join us, you step into:

• A Culture of Abundance – We believe in collaboration, not competition. Our three Coastal Living offices operate as one unified team, where leadership and agents support each other, share best practices, and celebrate wins together.

• Unmatched Training & Coaching – Backed by Keller Williams, the #1 training organization across all industries, you’ll have access to world-class systems, tools, and leadership coaching. With a MAPS Senior Executive Coach on our leadership team, personal and professional development is built into everything we do.

• A Proven Path to Growth – We focus on helping you grow your business through the Millionaire Real Estate Agent models, consulting on the 20% of activities that drive 80% of results. From new agents to top producers, our systems scale with your ambition.

• Ownership & Wealth Building – Beyond commissions, our agents and leaders have opportunities to participate in profit share and gain ownership upside in affiliated businesses like mortgage and title. Our mission is to help you build wealth and create freedom, not just close deals.

• A Leadership Team Invested in You – With 30+ years in the industry and 15+ years of KW leadership, our Operating Principal and executive team are hands-on in ensuring our people succeed. We are committed to your growth, your business, and your life goals.

Joining KW Coastal Living means joining a company of high achievers who think big, act bold, and live with intention. If you’re hungry to grow, passionate about leadership, and eager to be part of something larger, this is the place where your potential becomes possibility.