Welcome to B&K Luxury Estates, an esteemed real estate firm renowned for our impeccable attention to detail and client satisfaction in the heart of Phoenix, Arizona. We are seeking a dedicated and organized Secretary to become an integral part of our dynamic team. Situated in the vibrant cityscape of Phoenix, this role is pivotal in ensuring the smooth operation of our office and supporting our commitment to excellence in real estate services. As the linchpin of office administration, you will handle a range of tasks from coordinating schedules to client liaising, all while fostering a welcoming atmosphere. Join us in our mission to redefine luxury real estate and contribute to our thriving community with your skillset. If you are meticulous, approachable, and eager to make a difference, we look forward to your application. Your journey to enhancing our office with professionalism and efficiency begins here.

Salary Range:

Benefits

Hourly Base Salary Based on Experience

Flexible Schedule

Health Insurance

Education: High school diploma or equivalent, with additional certifications in office administration or secretarial work as a plus.

Experience: Proven experience as a secretary or administrative assistant in a corporate environment.

Computer Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.

Communication: Excellent verbal and written communication skills.

Organizational Skills: Strong organizational and multitasking abilities, with a keen eye for detail.

Time Management: Ability to prioritize tasks efficiently and meet deadlines.

Professionalism: Polished and professional demeanor suitable for interacting with high-profile clients and executives.

Confidentiality: Ability to handle confidential information with discretion.

Appointment Management: Schedule and organize meetings, appointments, and travel arrangements for executives and senior management.

Document Preparation: Draft, format, and review business documents, correspondence, reports, and presentations.

Communication: Serve as the first point of contact for clients and visitors, providing a professional and inviting atmosphere.

Record Keeping: Maintain and organize filing systems both electronically and in paper format, ensuring easy access and retrieval of information.

Office Supplies: Monitor and manage office supplies and inventory, placing orders when necessary to ensure smooth office operations.

Client Liaison: Foster effective communication with clients and colleagues, ensuring a seamless flow of information in the office environment.